Executive Secretary

About this role

Job Title: Executive Secretary to the CEO

Location: Saudi Arabia

Employment Type: Full-Time

About the Role

We are seeking a professional, well-organized, and detail-oriented Executive Secretary to provide direct administrative and secretarial support to the CEO of Aljomaih Tyres. The ideal candidate should have excellent communication skills, a polished professional presence, and the ability to handle responsibilities independently while maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO.
• Manage the CEO's calendar, schedule meetings, coordinate appointments, and organize business engagements.
• Prepare, review, and format reports, presentations, correspondence, and other business documents.
• Handle incoming and outgoing communications professionally, including emails, phone calls, and business correspondence.
• Organize meetings, prepare agendas, record minutes when required, and follow up on action items.
• Maintain accurate records, files, and confidential documents.
• Prioritize tasks, manage deadlines, and make sound day-to-day decisions within the scope of the role.
• Coordinate with internal departments, external stakeholders, and business partners on behalf of the CEO.
• Anticipate administrative needs, handle unexpected situations calmly, and ensure smooth daily operations.

Requirements

• 3-4 years of relevant experience in executive secretarial, executive assistant, or senior administrative support roles.
• Excellent command of English, both written and spoken.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Proven experience in report preparation, business correspondence, meeting coordination, and calendar management.
• Excellent interpersonal and communication skills, with a professional and polished presence.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and make decisions within the assigned responsibilities.
• A calm, composed, discreet, and dependable personality.
• High standards of confidentiality, professionalism, and integrity.