HubSpot Administrator & Sales Operations Specialist

Key Responsibilities

• Clean and Standardize HubSpot
• ▪ Audit company, contact, and deal records to identify duplicates, outdated information, inconsistent fields, and incomplete records.
• ▪ Recommend and implement approved cleanup rules while preserving relevant history and associations.
• ▪ Standardize naming conventions, properties, ownership, territory assignments, and record-management practices.
• ▪ Establish recurring checks to prevent data-quality issues from recurring.
• Build Practical Sales Processes
• ▪ Review and improve deal creation, pipeline stages, required information, and handoffs.
• ▪ Ensure relevant commercial information, including contract dates, is accessible and consistently maintained in HubSpot.
• ▪ Recommend the appropriate use of existing HubSpot objects, properties, and associations.
• ▪ Document processes and support the sales team in adopting them.
• Prepare Lists and Execute Outbound Campaigns
• ▪ Clean, organize, segment, and prepare account and contact lists for outreach.
• ▪ Build and maintain HubSpot sequences and supporting workflows where appropriate.
• ▪ Partner with sales leadership on messaging, campaign audiences, follow-up steps, and handoffs.
• ▪ Establish repeatable campaigns around relevant events, product updates, and changes in prospect information.
• ▪ Monitor campaign execution and results, identify issues, and recommend improvements.
• Leverage AI to Improve Execution
• ▪ Apply practical AI tools to research, data preparation, messaging, and process improvement, with human review.
• ▪ Collaborate with existing AI tools and the technical team to translate useful experiments into repeatable processes.
• ▪ Validate proposed CRM updates and automations prior to broader implementation.

Requirements

Candidate Profile

▪ Demonstrated hands-on HubSpot administration experience beyond entering records or using existing sequences.

▪ Personal experience cleaning and deduplicating CRM data and standardizing properties, ownership, and record associations.

▪ Experience configuring deal pipelines and sales processes.

▪ Ability to build outbound sequences and explain relevant workflow experience.

▪ Strong spreadsheet and data-preparation skills.

▪ Ability to diagnose problems, recommend a practical solution, implement it, and document the result.

▪ Clear written and verbal English communication skills.

▪ Evidence of independent ownership and reliable follow-through.

▪ Practical experience using AI within a work process and validating its outputs.

Preferred Qualifications

• ▪ Experience in sales operations, revenue operations, or HubSpot consulting.
• ▪ Experience supporting a B2B sales organization.
• ▪ Experience in account segmentation, prospect enrichment, and outbound campaign execution.
• ▪ Experience with Claude or comparable AI tools.
• ▪ Experience collaborating with engineering or marketing teams.
• ▪ Experience with HubSpot integrations, APIs, or advanced AI automation.
• ▪ Coding and AI engineering experience is advantageous but not a prerequisite.
• ▪ Previous cold-calling experience is useful but does not substitute for HubSpot implementation capability.

Benefits

• Free lunch meal, fruits, snacks, and drinks
• Onsite gym with a free professional instructor
• Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
• Weekly engagement activities with prizes that are up to 3,000 PHP
• Free upskilling academy to improve your performance and skillset
• State-of-the-art facilities from toilets to your workstation
• Amenities such as sleeping quarters, game area, chat room, shower room