Accounting Manager

About this role

Accounting Manager (GAAP, Multi-Entity Accounting & QuickBooks) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced Accounting Manager to own financial accuracy, month-end close, reporting, payroll, and compliance across multiple entities.

This is a hands-on accounting role , not a supervisory-only position. You’ll be directly responsible for maintaining clean books, executing accurate closes, managing core accounting operations, and ensuring financial information is reliable and decision-ready.

You will own:

• Month-end close and GAAP financial reporting
• Multi-entity accounting and general ledger accuracy
• Accounts Payable (AP) and Accounts Receivable (AR)
• Payroll processing and employee setup
• U.S. sales tax compliance
• Budgeting, forecasting, and custom reporting
• Accounting process improvement and documentation

If you have strong experience with GAAP, accrual accounting, QuickBooks, multi-entity accounting, payroll, and U.S. sales tax , this role offers significant ownership and direct exposure to leadership.

What You’ll Own

Month-End Close & Financial Reporting

• Execute accurate and timely month-end close processes
• Prepare financial statements and custom reports aligned with business and client requirements
• Maintain financial records in accordance with U.S. GAAP
• Prepare and maintain organized supporting schedules and workpapers
• Review accounts for discrepancies and resolve issues before close
• Ensure financial reporting remains accurate, consistent, and audit-ready

Multi-Entity Accounting & General Ledger

• Maintain accurate general ledgers across multiple entities and/or locations
• Manage accruals, reconciliations, journal entries, and account classifications
• Ensure transactions are recorded accurately and consistently
• Maintain structured accounting records across multiple businesses
• Identify and resolve accounting discrepancies proactively

Accounts Payable & Accounts Receivable

• Oversee day-to-day Accounts Payable (AP) and Accounts Receivable (AR) operations
• Monitor outstanding balances, vendor payments, and receivables
• Ensure transactions are properly recorded and reconciled
• Maintain accurate supporting documentation
• Help improve AP/AR workflows and financial controls

Payroll & Employee Setup

• Process payroll accurately and on schedule using Gusto or similar payroll platforms
• Set up and maintain employee information within payroll systems
• Maintain payroll documentation and records
• Ensure payroll processes follow applicable requirements and internal procedures
• Investigate and resolve payroll discrepancies when necessary

U.S. Sales Tax & Compliance

• Calculate and file U.S. state sales tax obligations
• Track filing requirements and deadlines across applicable jurisdictions
• Maintain organized supporting documentation for tax filings
• Ensure filings are completed accurately and on time
• Support broader accounting compliance and audit-readiness initiatives

Financial Reporting, Budgeting & Forecasting

• Build customized financial and management reports
• Support budgeting and forecasting processes
• Analyze financial results and identify discrepancies or trends
• Provide leadership with clear and reliable financial information
• Help translate accounting data into actionable business insights

Process Improvement & Accounting Systems

• Review existing accounting workflows and identify inefficiencies
• Standardize processes across multiple clients, entities, or locations
• Create and maintain accounting SOPs and process documentation
• Improve reporting, reconciliation, close, and compliance workflows
• Help establish scalable accounting systems and stronger internal controls

Client & Leadership Coordination

• Communicate clearly with leadership regarding financial priorities and deadlines
• Support client-facing accounting communication when required
• Coordinate reporting requirements and expectations
• Proactively raise discrepancies, risks, and accounting issues
• Ensure stakeholders have confidence in the accuracy of financial information

Required Experience & Skills

• 5+ years of professional accounting or finance experience
• Strong hands-on experience with accrual accounting and U.S. GAAP
• Experience managing accounting for multiple entities and/or multiple locations
• Advanced proficiency with QuickBooks Online , QuickBooks Desktop, or QuickBooks Enterprise
• Strong understanding of:
• General ledger accounting
• Month-end close
• Financial reporting
• AP and AR
• Account reconciliations
• Advanced Microsoft Excel skills, including:

- Xlookup

- Index/Match

• Pivot Tables
• Hands-on payroll experience using Gusto or similar systems
• Experience calculating and filing U.S. state sales tax

- Strong written and verbal English communication skills

• High attention to detail and strong organizational ability
• Ability to work independently during U.S. business hours

Nice to Have

• Experience with NetSuite
• Familiarity with ADP or Paylocity
• Experience using Bill.com or Ramp
• Experience working with outsourced accounting or bookkeeping firms
• Familiarity with time-tracking platforms such as Clockify
• Experience supporting multiple clients simultaneously
• Exposure to budgeting, forecasting, and management reporting
• Experience improving accounting SOPs and financial controls
• What Makes You a Strong Fit
• You may be especially successful in this role if you:
• Have a low tolerance for accounting errors and inconsistencies
• Take complete ownership of financial accuracy
• Are comfortable being hands-on with the books
• Thrive in structured, deadline-driven environments
• Proactively investigate discrepancies instead of waiting for direction
• Balance accuracy, speed, and compliance
• Can manage multiple entities without sacrificing organization
• Communicate financial issues clearly to leadership and clients
• What a Typical Day Looks Like
• Your day may include:
• Executing month-end close activities
• Reviewing general ledger accounts and reconciliations
• Preparing journal entries and financial reports
• Managing AP and AR activity
• Processing payroll and reviewing employee records

- Completing sales tax and compliance requirements

• Analyzing reports and investigating discrepancies
• Supporting budgeting and forecasting
• Improving accounting workflows and documentation
• Communicating financial updates to leadership and clients
• In short: You ensure the company’s financial records remain accurate, compliant, organized, and reliable while building accounting processes that can scale.
• Key Metrics for Success
• Timely and accurate month-end close
• Accurate GAAP-compliant financial reporting
• Clean and organized multi-entity accounting records
• Minimal reconciliation and reporting errors
• Payroll processed accurately and on time
• 100% on-time completion of required tax filings
• Improved accounting workflows and documentation
• Leadership and client confidence in financial data
• Why This Role Stands Out
• High ownership over core accounting operations
• Hands-on responsibility rather than supervisory-only management
• Exposure to complex, multi-entity accounting environments
• Direct interaction with leadership
• Opportunity to improve and standardize accounting systems
• Fully remote environment
• Clear growth potential into Senior Accounting Manager, Controller, or broader Finance Leadership roles
• Interview Process
• Initial Screening Call
• Spark Hire Intro Video
• Recruiter Interview
• Practical Accounting Assessment
• Final Interview
• Offer & Onboarding
• Apply Now

If you have strong experience in GAAP accounting, month-end close, QuickBooks, multi-entity accounting, payroll, and U.S. sales tax and take pride in maintaining accurate, structured financial systems, we’d love to hear from you.

• Apply now to take ownership of accounting operations in a high-accountability, execution-focused remote role.