Manager, Contracts Administration

About this role

Function:

The Manager of Contracts Administration is responsible for overseeing the life cycle of contracts that support the Design and Construction department and other internal and external stakeholders for a real estate investment trust with an investment portfolio of more than 95 hotel assets. Core functions include contract management, processes management, corporate compliance, and enterprise information systems administration.

Key Responsibilities

• Manage the contract administration for all capital projects including preparation oversite, contract review and negotiation, and contract execution with collaboration with D&C team members and RLJ representatives.
• Identify contractual risk and recommend solutions to mitigate company exposure.
• Ensure contract compliance with company policies, regulatory requirements, and risk management standards.
• Coordinate contract review with internal legal counsel and outside counsel as needed.
• Oversee the review and processing of contract change orders and invoices with collaboration of internal and external parties.
• Review invoices in accordance with procedures and the approval policy.
• Be a Trimble and Yardi system “Super User,” which includes inputting data, troubleshooting, and maintaining data integrity.
• Continuously improve contract management process and internal procedures for efficiency.
• Assist with enterprise capital expenditure budget monitoring with contract and change order execution.
• Lead in process training of internal and external stakeholders to include 3rd party project managers and property management entities in relation to renovation and maintenance capital expenditure processes.

Requirements

• Skills and

Requirements

• Proficiency in managing corporate and contract compliance. Proficiency in MS Excel, Word, PowerPoint, Project and other industry related software systems.
• Proficiency with e-Builder and Yardi Voyager Software or other enterprise accounting/project management systems.
• Proficiency in developing budgets and financial modeling tools.
• Excellent analytical abilities.
• Experience leading project teams on complex projects.
• Proficiency in enterprise content management strategies.
• Good judgment and the business acumen to make well-reasoned decisions with respect to matters arising on a day-to-day basis.
• Self-motivated, goal-oriented, and results driven.
• Skilled professional with excellent interpersonal skills.
• Ability to work effectively as either a team player or independently, in a fast-paced environment while prioritizing projects to ensure timely deliverables.
• Ability to interface with legal, finance, hotel management, and construction and development professionals at all levels.
• Education and Experience
• Bachelor’s Degree required
• 5+ years of real estate industry experience preferred
• 4+ years of lodging industry experience a plus
• 3+ years of contract administration experience in a real estate, construction or procurement environment a must
• REIT experience preferred
• Work Environment:
• Position is based in Bethesda, MD
• Onsite in the office four days a week, with one designated remote workday
• Compensation:
• Base Salary Range: $115,000 - $125,000
• Eligible for a performance-based bonus
• Actual compensation will be based on experience, qualifications, and geographic location.

RLJ Lodging Trust is an equal-opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, Roth)
• Life Insurance
• Short Term & Long Term Disability
• Paid Time Off
• Paid Holidays

- Transportation Benefits

• Training & Development
• Free Food & Snacks
• Discounted Health Club Membership
• Franchisor Hotel Discounts