Office Coordinator

About this role

📢 Join Our Growing Team – Be the Backbone of Our Operations!

Are you an organised, detail-oriented admin pro who thrives in a fast-paced trade industry ? Do you love keeping things running smoothly while supporting a dynamic team? If so, DABS Plumbing is looking for YOU!

We’re a family-owned, growing plumbing business based in Newcastle, and we need an Administration Coordinator to ensure our office runs like a well-oiled machine. From customer service to financial processing, this role is perfect for someone who’s great with numbers, loves organisation, and enjoys being the go-to person in the office .

What’s In It for You?

✅ Your Birthday Off Every Year – Because you deserve it!

✅ Employee wellness scheme – Financial contribution to pursuit of health and wellness

✅ Work-Life Balance – Flexible start and finish times.

✅ A Social, Fun Team – Monthly Friday drinks, team dinners, and a stocked kitchen with snacks & coffee.

✅ Career Growth – We invest in our people, with training and development opportunities.

What You’ll Be Doing

• Be a point of contact for customer inquiries via phone and email
• Handle invoicing, financial processing, and overdue accounts.
• Maintain accurate records and provide administrative support for all operations.
• Work closely with the General Manager and Directors to keep everything on track.
• Support all operational requirements, including scheduling the field team and ensuring smooth processing of all workflows, including purchase orders and invoices.

Requirements

Who You Are

🌟 Organised, efficient, and passionate about keeping things running smoothly.

🌟 Confident in using Simpro, and Microsoft Office (or eager to learn!).

🌟 A great communicator who thrives in a fast-paced environment.

🌟 Someone keen to be part of a fun, supportive, and hardworking team .

📍 Location: Newcastle

📅 Hours: Full-time, Monday – Friday

👉 Ready to join something great? Apply now and let’s have a chat!

Key Selection Criteria

Essential

Skills & Experience

• Strong background in administration and experience in coordinating scheduling.
• Excellent time management and ability to prioritise urgent tasks.
• Strong attention to detail and problem-solving skills.
• Ability to communicate effectively with both customers and team members.
• Ability to work in a fast-paced environment and adapt to changing schedules.
• Desirable

Skills & Experience

• Experience in a plumbing, construction, or trade-based business.
• Experience using Simpro or other trade-based job management software.
• Knowledge of invoicing and basic financial administration.

- Work Environment & Benefits

• Full-time, Monday to Friday, with rotational start times available.
• Supportive and dynamic team culture.
• Professional development opportunities and ongoing training.
• Social events and team-building activities throughout the year.