Secretary / Office Support Assistant (Saudi Arabia)

About this role

We are looking for a Secretary / Office Support Assistant to provide administrative and secretarial support to managers and department personnel in an office environment. The successful candidate will be responsible for managing calendars, coordinating meetings, handling office requests, maintaining records, and supporting daily administrative operations.

Key Responsibilities

• Manage calendars, appointments, meetings, and meeting room bookings for managers.
• Handle phone calls, receive visitors, and direct inquiries to the appropriate personnel.
• Process gate passes, corporate service requests, taxi requests, and other office-related requests.
• Manage office stationery, supplies, B2B shopping carts, and follow up on orders and deliveries.
• Prepare and maintain timesheets, e-leave applications, and employee leave records.
• Coordinate business travel requests, travel arrangements, and related services for employees.
• Prepare expense reports and support miscellaneous payment-related requests.
• Collect reports and provide general administrative, secretarial, and office support to managers and department staff.

Requirements

• Associate Diploma or higher qualification is preferred.
• Bachelor’s degree is an advantage.
• 3–5 years of relevant experience* as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant, or in a similar administrative role.
• Experience in office administration, reception, help desk support, or expediting is preferred.
• Basic knowledge of Microsoft Office applications and standard office equipment.
• Good telephone etiquette and the ability to receive and convey messages accurately.
• Good English communication skills, both written and verbal.
• Strong organizational, coordination, and follow-up skills.
• Ability to manage multiple administrative tasks and work effectively in an office environment.