Specialist, Real Estate Business Unit Support

About this role

Be Part of Our Story. Grow with Us.

Costa Navarino is a sustainably driven destination in Messinia, on the southwest coast of the Peloponnese, where people, nature, heritage and community come together to create meaningful experiences. Respect for the region, its people and its natural environment is at the heart of everything we do.

Home to four 5-star resorts, The Romanos, a Luxury Collection Resort, The Westin Resort, Costa Navarino, W Costa Navarino and Mandarin Oriental, Costa Navarino, the destination also brings together four signature golf courses, more than 40 restaurants and bars, over 50 retail shops and services, three spa centres, a collection of luxury villas for private ownership, Navarino Agora and a wide range of sporting, cultural and outdoor experiences.

This diversity creates opportunities across many areas of expertise, where associates can grow professionally, broaden their experience, and contribute to the continued evolution of the destination.

We are looking for a Business Unit Support Coordinator to join our team, based at our Athens HQ offices. In this role, you will have the opportunity to contribute, learn and grow while helping shape the experiences and impact we create across Costa Navarino.

In this position, you will be able to work closely with senior leadership and a high-performing team in a dynamic, international environment where every contribution matters. It is ideal for an ambitious individual who enjoys taking ownership, building structure, improving efficiency and who is eager to grow into more complex and impactful roles within the organization.

Responsibilities

• Office Management
• Provide executive secretarial support to the Head of the Business Unit, ensuring smooth daily operations.
• Manage office administration, including organization of digital and physical filing systems.
• Handle procurement processes in SAP, including purchase requisitions, purchase orders, and contract approvals in line with internal procedures.
• Support financial administration, including invoice processing and liaison with the Accounting Department.
• Coordinate meetings, schedules, travel arrangements, and expense management.
• Client and Team Communication
• Manage client communications professionally and promptly.
• Assist in preparing documentation and materials as requested.
• Assist team members with email campaigns, meetings, open houses and relevant material preparation.
• Documentation and Reporting
• Prepare and distribute reports, presentations and other documents as requested.
• Coordinate contracts and relevant paperwork, ensuring accuracy and compliance.
• Manage and maintain the department’s templates database, including document control and workflow digitization.
• Sales and Marketing Support
• Track sales leads and maintain CRM records and updates.
• Maintain BU databases with contact details.

Requirements

• Bachelor’s degree in business administration or a related field.
• Proven experience in an administrative and business support role.
• Strong organizational and time management skills with the ability to prioritize effectively.
• High level of attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.
• Fluency in Greek and English.

Benefits

What We Offer

• Private Medical Plan
• Personal & Professional Growth:
• Ongoing Training & Development Opportunities
• Opportunities for Task Force Assignments at Marriott Hotels Abroad
• Experience in a Multicultural & International Work Environment
• Wellbeing & Perks:
• Use of Costa Navarino Facilities (subject to internal policies)
• Access to the Support Room
• Online Wellness Platform
• Recognition & Wellbeing Initiatives
• Employee Discounts & Associate Benefits at Marriott Hotels Worldwide
• Ready to be part of our story? We would love to hear from you.
• Apply today and grow with us at Costa Navarino.