Project Manager-Stone &Fit-Out

About this role

1.Project Planning and Execution

• Ensure the implementation of management policies and procedures.
• Participate in preparing operational plans and the annual estimated budget for project activities during the project study phase.
• Develop and monitor detailed project plans covering scope, schedule, budget, and resource allocation.
• Define project objectives and key milestones to ensure successful achievement.
• Establish clear methodologies for managing all project phases from design through handover.
• Scheduling and Progress Control
• Coordinate with the Project Control Manager to develop and update the project schedule using project management software.
• Monitor project progress and manage schedules to ensure tasks are completed within agreed timelines.
• Identify delays and implement corrective actions to maintain schedules.
• Prepare weekly and monthly progress reports for management review.
• Budget and Cost Management
• Prepare, monitor, and control project budgets to prevent cost overruns.
• Track actual costs versus financial forecasts and report to senior management.
• Work closely with procurement and finance teams to improve financial efficiency.
• Optimize the utilization of human and financial resources while maintaining work quality.
• Implement cost-reduction strategies without impacting work quality or project timelines.
• Ensure accuracy of quantities submitted for invoicing and timely submission to maintain company cash flow, with continuous cost updates.
• Risk and Quality Management
• Analyze potential risks and develop mitigation strategies, providing proactive solutions to anticipated issues.
• Coordinate with the Quality Department/Engineer to ensure compliance with local and international standards and project specifications through regular site inspections, and implement corrective actions as needed.
• Leadership and Team Management
• Develop and update the project organizational structure in alignment with company policies and direction, in coordination with the Project Manager, and approve required resources for project execution.
• Supervise project teams and provide guidance to ensure objectives are met.
• Manage the project team and ensure effective collaboration among all parties.
• Provide training, mentoring, and technical support to project staff.
• Allocate responsibilities among site managers, engineers, and supervisors.
• Foster a collaborative and productive work environment.
• Contract and Claims Management
• Maintain full knowledge of contract details, project scope, and billing principles.
• Coordinate continuously with the Project Control Unit to address developments and challenges during project execution.
• Manage contracts with contractors, suppliers, and subcontractors.
• Review, approve, and follow up on change orders, variations, and claims, assessing their time and cost impacts.
• Ensure fulfillment of all contractual obligations while minimizing disputes.
• Execute subcontracting agreements when required, monitor compliance with contract terms in coordination with the Project Manager, and approve payment certificates in line with the approved budget.
• Stakeholder Communication and Coordination
• Have full awareness of communication protocols as defined by the owner/consultant communication matrix.
• Act as the main point of contact with clients, consultants, contractors, and regulatory authorities.
• Coordinate with the technical office, consultants, and engineers to ensure compliance with project specifications.
• Organize regular meetings to monitor progress and provide updates to stakeholders.
• Resolve disputes and ensure smooth project execution.
• Performance Monitoring and Corrective Actions
• Develop and monitor performance indicators for the implementation of the project operational plan, including schedule and deadlines.
• Analyze project performance and implement corrective actions when necessary.
• Conduct periodic project reviews and evaluations to ensure achievement of KPIs.
• Promote continuous improvement initiatives to enhance operational efficiency.
• Materials and Equipment Management
• Coordinate with relevant departments (Logistics and Procurement) to ensure timely availability of project materials in accordance with the approved schedule.
• Ensure on-time delivery of materials to avoid project delays.
• Maintain inventory control and optimize resource distribution.
• Health, Safety, and Environmental (HSE) Compliance
• Ensure compliance with occupational health and safety regulations.
• Implement and enforce site safety protocols to reduce occupational risks.
• Conduct safety audits and periodic risk assessments.
• Follow up on regular HSE reports to reduce workplace injuries and increase awareness.
• Regulatory and Legal Compliance
• Ensure compliance with building codes, permits, and local laws.
• Coordinate with governmental authorities to obtain required permits and approvals.
• Address legal issues related to project execution, including claims and disputes.
• Project Closeout and Handover
• Supervise project closeout and ensure completion of all technical and administrative requirements prior to final handover.
• Ensure all project deliverables meet client expectations and contractual obligations.
• Oversee final inspections, commissioning, and handover processes.
• Ensure preparation and submission of closeout reports, as-built drawings, and warranty documents.
• Reporting
• Submit periodic and milestone reports on project progress, costs, and risks to management.
• Business Development
• Contribute to securing new projects or additional scope works, ensuring proper documentation and approvals.
• Other Duties
• Perform any other tasks assigned within the scope of responsibility.

Requirements

• Educational Qualification: Bachelor’s degree in Engineering (Civil or Architecture – relevant specialization).
• Years of Experience: 15 years of proven hands-on experience in the contracting, finishing, and interior decoration sector.
• Core Skills and Knowledge: Advanced knowledge of the field of work and the company’s business activities (experience within the Kingdom of Saudi Arabia is preferred

Benefits

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