Executive Assistant (Experience with Bullhorn Preferred) (ENG)

About this role

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

Key Responsibilities

• Assist with sourcing and recruitment tasks
• Pull reports, enter data, provide business models, and manage timesheets
• Support administrative tasks related to staffing operations
• Manage complex executive calendars and schedule meetings, prioritizing requests
• Organize and prepare materials for leadership meetings, presentations, and reports
• Screen and respond to inbound communications on behalf of executives
• Prepare and proofread executive-level correspondence, documents, and presentations
• Support project management
• Conduct research and compile information to assist with decision making
• Liaise with internal teams and external stakeholders
• Maintain confidentiality
• Will provide recruitment support if needed

Requirements

• Proven experience as an Executive Assistant and Admin Role or in a similar role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.
• Ability to maintain confidentiality and handle sensitive information.
• Willingness to work in US time zones (PST, EST, CST).
• High school diploma or equivalent.
• System and Work Setup

Requirements

• More than 5 years of solid Executive Assistant experience recruitment experience -
• preferred Females - preferred (due to attention to detail)
• Staffing and recruitment industry experience — [PREFERRED]
• Experience with Bullhorn ATS — [PREFERRED]

Benefits

• Permanent remote work setup
• Competitive starting rate paid in USD
• Internet Allowance
• HMO insurance (PH)
• Retirement Fund
• Paid US holidays
• Paid Vacation and Sick Leaves