Real Estate Closing Coordinator

About this role

Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours

Position Type: Full-Time Contract (40 Hours/Week)

Location: Remote

Working Hours: 9:00 AM–6:00 PM PST

About the Role

At Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume residential real estate transactions from offer through closing.

This is a fast-paced, execution-focused role where you’ll work closely with agents to manage offers, addendums, inspections, transaction documentation, deadlines, and closing coordination .

If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.

What You’ll Own

Transaction & Closing Coordination

• Support agents throughout the transaction and closing process
• Assist with drafting offers, purchase agreements, addendums, and transaction documents
• Coordinate inspections and required follow-ups
• Track transaction milestones, deadlines, and closing progress
• Ensure documents and transaction records remain accurate and organized
• Help prevent delays by proactively following up on outstanding items

Agent & Operational Support

• Respond quickly to agent requests throughout the day
• Help agents manage transactions efficiently during high-volume periods
• Coordinate administrative and operational tasks associated with active deals
• Maintain strong responsiveness during PST business hours

Communication & Follow-Up

• Communicate professionally through email, text, and Slack
• Coordinate with agents, clients, and other transaction stakeholders
• Follow up consistently on outstanding documentation and

next steps

• Keep relevant parties informed throughout the transaction lifecycle

CRM & Transaction Systems

• Maintain accurate records in CRM and transaction management systems
• Manage documentation and workflows within DocuSign Rooms
• Keep transaction files complete, organized, and accessible
• Maintain accurate internal tracking and status updates

Requirements

• Experience in real estate transaction coordination, closing coordination, real estate operations, or related administrative support
• Familiarity with:
• Offer drafting
• Purchase agreements and addendums
• Inspections
• Transaction timelines
• Closing coordination
• Experience using DocuSign Rooms, CRM systems, Slack, and Google Workspace
• Ability to manage multiple active transactions and deadlines simultaneously
• Excellent written and verbal English communication
• Highly organized with strong attention to detail
• Fast, reliable communication and follow-through
• Comfortable working independently in a remote, fast-paced environment
• Must be available 9:00 AM–6:00 PM PST
• Flexibility for occasional after-hours support when transaction volume requires it

Nice to Have

• Experience supporting U.S.-based residential real estate teams
• High-volume transaction coordination experience
• Startup or fast-growth company experience
• Strong understanding of residential real estate workflows from offer through close
• What Success Looks Like
• Accurate and complete transaction documentation
• No missed milestones or critical follow-ups
• Fast response times to agent requests
• Organized and up-to-date transaction records
• Smooth progression of transactions toward closing
• Fewer operational delays and closing issues
• Strong agent and internal team satisfaction
• Interview Process
• Initial Screening Call
• Spark Hire Video Interview
• Recruiter Interview
• Client Interview
• Offer & Onboarding
• Apply Now

If you’re experienced in real estate transactions, closing coordination, DocuSign Rooms, offer preparation, and deadline management and thrive in a fast-moving environment, we’d love to hear from you.

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