Healthcare Admin Assistant

About this role

At Core-VA Solutions , we partner with healthcare organizations and service providers across the United States, helping them build strong operational support systems that allow them to focus on what matters most — delivering exceptional care and meaningful services to the communities they serve.

We are currently looking for a Admin Assistant – US Healthcare to join our growing team and support one of our valued clients — a well-established US-based organization dedicated to empowering young adults with intellectual and developmental disabilities (IDD), autism, and similar conditions through specialized skill development and socialization programs.

What You’ll Be Doing

• As part of the team, you’ll play a key role in supporting day-to-day administrative operations and helping maintain accurate records that directly support service delivery.
• Administrative Support
• Maintain and organize internal records, files, and important documentation
• Assist with compliance-related paperwork and report preparation
• Coordinate schedules and manage general administrative correspondence
• Service Delivery Log Management
• Prepare, review, and maintain accurate service delivery logs
• Follow up on missing or incomplete documentation to ensure timely submission
• Organize and file completed records for proper tracking and compliance purposes
• Invoicing & Billing Support
• Prepare and process invoices based on completed service records
• Track billing details and assist with reconciliation when needed
• Maintain accurate invoice records and transaction documentation
• Attendance Tracking & Reporting
• Monitor participant attendance records consistently
• Generate attendance reports and identify discrepancies for review
• Ensure attendance data is properly aligned with service and billing records

Requirements

• What We're Looking For
• We’re looking for someone who is dependable, organized, proactive, and comfortable managing multiple administrative responsibilities independently.

Qualifications

• 2–4 years of experience working as a General Virtual Assistant , Administrative Assistant , or in a similar remote support role
• Strong organizational skills with exceptional attention to detail
• Ability to manage recurring administrative processes accurately and consistently

- Excellent written communication and professional correspondence skills

• Comfortable working independently while staying accountable to deadlines
• Tools & Systems Experience
• You’ll stand out if you’re comfortable working with:
• Google Workspace (Docs, Sheets, Drive, Calendar, Gmail) or Microsoft 365 (Excel, Outlook, Word, Teams)
• Asana for task management and workflow coordination
• QuickBooks or similar invoicing/accounting platforms (a strong advantage)
• Video communication tools such as Zoom , Google Meet , or similar platforms

Benefits

What We Offer

• We believe great people do their best work when they feel supported, trusted, and valued.
• Here’s what you can expect:
• Rate of $7/hour (based on experience and qualifications)
• 100% Remote / Work-From-Home setup
• Paid Time Off (PTO)
• US Public Holidays Observed
• Ongoing training and support to help you build confidence and succeed independently
• A collaborative and respectful work culture built on trust, autonomy, and open communication
• Long-term opportunity with a growing and stable organization committed to sustainable career growth

If you’re someone who enjoys bringing structure to operations, values meaningful work, and wants to grow with a company that genuinely values its people, we’d love to hear from you.

• Apply today and become part of a team where your work truly matters.