Executive / Personal Assistant

About the Role

We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life.

This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment.

The ideal candidate is someone who thrives in a fast-paced setting, takes initiative,

communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting

Business Operations

● Calendar and schedule management across multiple businesses

● Email and inbox management

● Meeting coordination and appointment scheduling

● Administrative support and document preparation

● Task management and follow-up

● Research projects and information gathering

● Internal coordination across teams and stakeholders

● Managing priorities and ensuring deadlines stay on track

Client & Professional Support

● Professional email communication with clients

● Meeting preparation and follow-up

● Organising information and resources

● Supporting project and workflow administration

Personal Assistance

● Personal calendar management

● Family scheduling and appointment coordination

● Travel research and booking support

● Managing personal administrative tasks

● General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience)

• Previous experience as an Executive Assistant, Personal Assistant, or Chief of

Staff-style support role

- Excellent written and verbal English communication skills

• Strong organisational and time-management abilities
• Ability to manage multiple priorities simultaneously
• High attention to detail
• Strong problem-solving skills and initiative
• Comfortable working independently with minimal supervision
• Ability to handle confidential information with discretion
• Technology & Tools
• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Slack
• Asana or similar project management platforms
• Loom or video-based communication tools
• Figma experience is a bonus but not essential
• Success in This Role Looks Like
• Keeping calendars organised and conflict-free
• Proactively reminding and preparing the executive for meetings
• Managing inboxes efficiently and keeping communications moving
• Following up without being asked
• Quickly acknowledging tasks and maintaining clear communication

- Taking ownership of administrative responsibilities

• Bringing calm and organisation to a busy, fast-paced environment
• Ideal Personality
• Proactive rather than reactive
• Highly responsive and communicative
• Detail-oriented and reliable
• Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes
• Naturally organised and process-driven
• Adaptable and resourceful
• Able to work with urgency when required
• Why Join Assist World?

100% Remote

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

No Tracker. No Problem

Hours: 20 hours per week (Part Time) with the intention to move to Full Time