Corporate Services Associate

About this role

Job Description

• Liaising with clients in setting up new Labuan companies including reservation of name, KYC documents requirements, preparing resolutions, opening of bank account, and work permit of applicant.
• Collaborate with Relationship Managers and clients to gather complete KYC documentation in compliance with company policies and relevant jurisdictional laws.
• Conduct periodic reviews and maintain up to date KYC and Due Diligence records for directors, shareholders, ultimate beneficial owners and affiliated entities.
• Assist with full-lifecycle corporate secretarial matters for Labuan companies, from initial incorporation to liquidation/strike off.
• Preparing and drafting corporate secretarial documents, including resolutions, share transaction forms and annual returns.
• Prepare filing documents for submission to Trust Officer / Director as required through LFSA regulatory systems.
• Handle post incorporation requests, such as conducting company search, obtaining Letter of Information / Letter of Good Standing, arranging document notarization and legalization.
• Maintain complete and accurate statutory registers, physical corporate files, and digital records within Company’s shared drive and the entity database system (“PORTAL”).

Attend client enquiries and follow-up with clients with regards to outstanding bills, manage client relationships to ensure product delivery, develop and maintain existing portfolio of clients.

• Ensuring adherence to the statutory and internal AML/CFT policies, rules and regulations and procedures at all. Reporting and highlighting any suspicious transactions etc to compliance team for further investigation if needed.
• Prepare client’s and in-house financial accounts and liaising directly with external auditors.
• Prepare and submit statutory returns and reports, including LFSA Statistical Management System (“SMS”) Report and Quarterly EAL Report.
• Prepare client annual tax returns and employer’s tax filings and liaise with tax authorities.
• Assist other ad hoc tasks (compliance and corporate) from time to time.

Requirements

• Diploma/ Degree in Law, Business, Corporate Administration, ICSA qualification or equivalent.
• Candidates at least 2 years administrator experiences preferably in a financial industry related field or in relevant  corporate secretarial experience with a professional firm.
• Fluent in written and spoken English and good proficiency in Mandarin will be added advantage.
• Proficiency in MS Office
• Has strong sense of responsibility.
• Critical thinker and problem-solving skills.
• Detailed-oriented.