Records Intern

About this role

Dare to be BOLD and join Our Team at Celebration Brands Limited!

At Celebration Brands Limited, we are the premier sales and distribution company for beverages across Jamaica, proudly serving as a joint venture between Red Stripe and Pepsi Cola Jamaica (PCJ). Since our establishment in 2013, we have been dedicated to capturing the spirit of celebration through the diverse range of brands we represent whilst providing the best experience to all customers through our passionate and committed team.

Are you ready to join a team that is passionate about delivering excellence? We invite you to apply for the role of:

Records Intern

The Records Intern role supports the team in organizing, digitizing, and tracking company documents. The intern will assist with scanning physical files, fulfilling file requests, updating tracking systems, and maintaining structured storage systems. They will also coordinate with various departments to support document handovers and ensure smooth records-related communication across the network.

Major

Responsibilities

• Support the implementation and compliance of the Records Management Policy across all Distribution Centers, including retention schedules, monthly checklists, and site visit reports.
• Digitize, index, and securely archive physical records using SharePoint or other approved document management systems, with priority given to settlement documents from January to December 2025.
• Manage daily file requests, including retrieval, verification, handover, and tracking of documents to ensure timely fulfillment and accountability.
• Maintain accurate records of file movements, investigate missing documents, resolve discrepancies, and escalate outstanding issues as necessary.
• Prepare monthly reports on file requests, fulfillment rates, outstanding tickets, and records management activities.
• Organize and maintain structured filing systems, including the classification, inventory, and reorganization of records within designated storage areas.
• Identify outdated records and support document retention reviews and disposal activities in accordance with established policies.
• Coordinate with Data Ambassadors and Distribution Center teams to facilitate document requests, transfers, and records management support across locations.
• Academic qualifications and experience required for the job:
• Recently completed a degree/diploma in Records Management, Information Studies, Logistics and Supply
• Chain, Business Administration, or a related field.
• Strong written and verbal communication skills.
• Comfortable working independently and collaboratively with cross-functional teams.
• Willingness to travel to different distribution centers, if required.
• Working Condition: (e.g. dust, dirt, heat, abnormal hours, frequent travel, overtime, etc.)
• Will be exposed to a Distribution Center & Warehouse environment, at an occasional frequency
• Frequent to moderate walking short/long distances within the Distribution Center, Office and Warehouse areas
• Occasional exposure to forklifts & delivery trucks within the Warehouse area
• Wearing of appropriate PPE gear required for normal daily function
• We are excited to meet and learn more about you, however, only shortlisted candidates will be contacted.