Procurement Officer

About this role

Lets Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

This role acts as the ¿gatekeeper¿ responsible for the maintenance and procedures that dictate the workings of the operational procurement function and the day-to-day management of the purchase order process across OMEM business units. The role is individually accountable for achieving results through own effort.

Responsibilities

• Procurement
• Achieve specific procurement goals within area of responsibility. May also involve working to improve established procurement procedures.

Contract Requirements

• Identify contract requirements and write specifications for a small portfolio or area of the business for existing contracts and/or new contracts.
• Contract Management

Deliver required outcomes by coordinating activities of subcontractors and suppliers and acting as a primary point of contact for them while working within an established contract management plan.

• Data Collection and Analysis
• Collate and analyze data using preset tools, methods, and formats. Involves working independently.
• Document Preparation

Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.

• Sourcing

Collect and analyze the key cost drivers, market dynamics and issues, areas of innovation, and alternative suppliers for a low-risk area with many alternatives and minimum costs to change, in consultation with relevant functions to provide solid market information for decision-making.

• Cost Accounting
• Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
• Information and Business Advice

Resolve queries from internal or external customers or suppliers by providing information on complex processes and the related policies, referring issues to others where necessary for interpretation of policy.

• Operational Compliance

Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate.

• Stakeholder Engagement
• Assist with stakeholder engagement by arranging actions, meetings, events, and supporting materials to promote stakeholder understanding and commitment.
• Personal Capability Building

Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

• Locating sources for supplier and service to achieve value for money.
• Maintaining relationship with suppliers and negotiate for best deals with vendors to get best prices.
• Developing and implementing procurement best practice strategies and policies.
• Ensuring compliance to systems and procedures on procurement and supply management.
• Ensuring compliance and governance for procurement behaviour.
• Identifying cost savings/cost avoidance opportunities and implementing change management processes to shift organisational procurement behaviour to achieve value for money.
• Engaging business units and strategic stakeholders to maintain relationships that assist the procurement strategy.
• Continuously driving process improvement to achieve operational excellence.
• Monitoring and scanning external sources of data and share with management.
• Responsible for evaluating suppliers, products, and services and market surveillance for goods and services
• Risk and compliance management of the Procurement Department.
• Resolution of supplier’s queries
• Responsible for internal and external stakeholders' management.
• Responsible for the adjudication and award of all tender bound requests
• Work with the Internal Procurement Committee to evaluate, adjudicate and award tenders.
• RFP management.
• Preparation of all operational management reports.
• Assist in ensuring compliance of the Outsourcing Risk Policy and performance management.
• Assist the Internal Procurement Committee in prequalification, delisting and negative trace notice to suppliers.

Skills

Action Planning, Computer Literacy, Contract Administration, Contract Management, Data Compilation, Evaluating Information, Financial Acumen, Global Procurement, Information Retrieval, Management Reporting, Negotiation, Oral Communications, Presenting Solutions, Report Review, Supplier Management

• Competencies
• Business Insight
• Collaborates
• Communicates Effectively
• Courage
• Ensures Accountability
• Financial Acumen
• Manages Complexity
• Optimizes Work Processes
• Education
• Bachelor of Administration (BAdmin): Operations Management
• Closing Date
• 12 November 2026 , 23:59
• The Old Mutual Story!