Executive Assistant

About this role

We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, and we may help to find the right ones.

Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients.

Responsibilities

• Serve as the main point of contact for the CEO, COO, and other senior executives, as well as external stakeholders.
• Manage internal documentation and data storage for the company (upon request).
• Arrange travel and accommodation for the management team.
• Oversee and organize the management team's calendars, including scheduling appointments and prioritizing urgent matters.
• Communicate with employees, addressing day-to-day operational issues within the management team.
• Develop comprehensive and accurate meeting records.
• Assist in producing management reports, presentations, and internal/external training decks.
• Perform other duties as assigned.

Requirements

• Advanced proficiency in English.
• Strong communication skills and the ability to interact effectively with team members and external stakeholders.
• Ability to work under pressure, multitask, and prioritize effectively.
• Proactive problem-solving approach with solid decision-making skills.
• Exceptional organizational and time-management abilities, with keen attention to detail.
• Proficient in computer tools (Google Drive, Google Calendar, MS Office: Excel, Word, PowerPoint).
• Flexibility and a willingness to learn and grow professionally.
• Previous experience as an executive assistant is a competitive advantage.
• Based in Kyiv with the ability to work in the office.
• We Offer:
• Competitive market-level compensation.
• A busy but flexible work schedule.
• A young, international, and highly motivated team.
• Opportunities to work with foreign companies and opinion leaders.
• What’s next?
• If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider.
• We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.