Development Marketin Admin

About this role

Position: Development Marketing/Admin – Part Time

Reports to: Principal and Chair of Development Committee

Responsibilities

• Management of Donor/Advancement data base – Little Green Light
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• Establishing constituents, gifts and generating acknowledgements
• Creating letter templates
• Understanding of emails acknowledgements vs letter acknowledgements
• Management of donation hierarchy for school fiscal year including setting up new Funds
• Ability to troubleshoot and solve recording and reporting issues.
• Understanding of mailing lists – how to create, update and maintain
• Creation of reports – all types including donor, fund, accounting and gift type reporting as needed throughout year.
• Monthly reconciliation of LGL to the General Ledger and follow up with differences – prepare LGL files compare – ensuring differences are resolved.
• Management of Email Database – Constant Contact
• Website Maintenance for Alumni Events
• Annual Appeal:
• Coordinate gathering of mailing addresses and merging mail list
• Coordinate key annual message with Principal
• Develop email and launch via Constant Contact
• Work with Annual Appeal alumni lead on ensuring project deliverable are met
• Other Admin duties:
• Review emails to the Development office and either respond or alert Principal or Development chair – weekly or as needed
• Return phone call messages to Development – weekly or as needed (low volume)
• Maintain all Fund Documents
• Help alumni classes with list for reunions – from our database
• Manage and review development expenses with Finance Manager

Other Projects As Required By Principal Or Development Committee

Knowledge/Skills

• Strong working knowledge of Excel and Word including creating mail merges
• Ability to create email marketing campaign content
• Willing to learn and ability to solve problems
• Highly organized
• Ability to work without direction
• Ability to plan deliverables and manage self to the plan timeline
• Attention to detail
• Work well with others
• Enjoys databases, numbers and being creative
• Good communicator
• Marketing and administrative background desired
• Commitment: Part-Time
• Expected total of ~275 hours per school fiscal year (35-40 hours July- Sept; 90-100 hours Oct-Dec; 60-70 hours Jan-Mar; 60-70 hours April -June).  Can work remotely.  School presence in fall required at times.