Volunteer Coordinator

About this role

Volunteer Role: Volunteer Coordinator

Reports to: CEO

FLSA Classification: Volunteer Position

Job purpose

Volunteer position. Recruiting through onboarding and providing administrative support to all volunteers. Maintain volunteer records, data, contracts, and databases.

Duties and responsibilities

• Recruit volunteers and interns
• Review resumes and volunteer applications and interview volunteer candidates.
• Discuss volunteer candidates with Department Directors, assist them in the interview process, and offer or decline the volunteer a position
• Schedule interviews with appropriate department heads
• Manage volunteer and intern schedules
• Oversee onboarding orientation
• Administrative tasks, such as organizing onboarding processes, volunteer events, and time-off requests in BambooHR software
• Help volunteers and interns fill out paperwork and understand company brand, mission and policies
• Review volunteer reimbursement requests, work with CFO to fill these requests
• Work closely with Director of Human Resources and CEO to strengthen the organization’s culture
• Maintain and update profile information of interns and volunteers on LINC’s applications and platforms (i.e. NeonCRM, BambooHR, Google G-Suite)
• Maintain records related to Board of Director and Volunteer onboarding, account access, training, discipline, and termination
• Schedule and conduct training programs, evaluate the effectiveness of training programs, and maintain records of volunteers’ participation in training and development programs.
• Recruit, manage, and prepare volunteers for International Volunteer Trips
• Review and maintain volunteers' documents (vaccines, passport, liability waivers, travel insurance, trip payments)
• Assist with pre-travel meetings
• Communicate with third party travel agent to book flights
• Manage and review results of volunteers’ background checks

Qualifications

• Ability to communicate promptly and effectively with internal and external stakeholders.
• Work with documentation requiring a high level of confidentiality.
• PC skills utilizing Word and Excel.
• Subject to background check
• Education and Experience
• Associates or bachelor’s degree or equivalent role and responsibilities.
• 4+ years of increasing experience in Human Resources.
• Previous experience with benefit evaluation is a plus.
• Certifications    None required.
• Working Conditions
• Willingness to put in more working hours, even at odd times.
• The majority of work for this role is remote, however face-to-face tasks/meetings may be required at times
• Optional international travel with volunteers.

Physical requirements

This position operates in a remote office environment and remote/virtually. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

If traveling internationally: ability to lift a suitcase for travel, walk a distance in a foreign country possibly in inclement weather, sit for long periods of time during travel. Comply with international travel requirements.