AP Specialist

About this role

Payment Processing:

• Process payments according to agreed-upon terms (e.g., Net 30, Net 60), ensuring that all payments are made on time to avoid late fees.
• Prepare payment batches, either manually or through automated systems, and initiate payments.
• Reconciling payment transactions with bank statement and accounting records
• Assisting in month end and year end closing activities, including journal entries and financial reporting.

Cash Flow Management:

• Monitor the company's available cash flow to prioritize payments while maintaining sufficient liquidity for ongoing operations.
• Balance the timing of payments to optimize working capital.

Communication:

• Communicate with internal and external stakeholder to resolves issues related payment.

Record Keeping and Documentation:

• Maintain up-to-date records of all account payable transactions.
• File payment documentation accurately for easy retrieval and audit purposes.

Compliance and Internal Controls:

• Ensure payments are made according to company policies and local regulations.
• Follow internal controls to prevent fraud and errors in the payment process.

Process Improvement:

• Work with internal stakeholder to address and streamline time-consuming processes caused by upstream issues, aiming for efficient solutions.

Solid line(s) to

Team Lead - P2P

Dotted line(s) to

n/a

Number of direct reports

n/a

Number of total reports

n/a

Number of dotted line(s) reports

n/a

Performance Measures

KPIs agreed in yearly MbO.

Other requirements

• Good command of both oral and written local language and English are required.Good command of both oral and written additional language is beneficial.
• Internal contacts
• Omya Service Centre (OSC) functions

- Icf

External contacts

• Auditors and other service providers

Education

Degree in Accounting/Finance/Business-related course and/or partial completion of ACCA or other professional accounting qualification

Experience

1 to 4 years of accounting experience

Knowledge and skills

• Attention to Detail: Ability to spot discrepancies and ensure payment accuracy.
• Time Management: Ability to prioritize and manage multiple payment deadlines efficiently.
• Communication

Skills

• Clear and effective communication with vendors and internal stakeholders.
• Problem-Solving: Address and resolve issues with payments.
• Technical Proficiency: Familiarity with accounting software (e.g., SAP, Esker, TM5, Autobank) and Excel.
• Knowledge of Financial Regulations: Understanding of internal controls, tax laws, and payment procedures.
• Teamwork: Ability to collaborate effectively within the AP team and across departments.