Project Administrator - Houston, TX (77081) On-site Five Days a Week

About this role

Your role:

As a Project Administrator, you will provide all administrative support to the Project Managers.

What you will do

• Create and maintain project files for multiple projects
• Support the Project Manager by maintaining all copies of contracts, purchase orders, change orders, and other documentation in the project files and electronically
• Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance
• Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis, ensuring all cost codes are correct
• Support the field staff with orders and communication needs
• Maintain purchase order/contract log for assigned projects and send all copies of signed contracts, purchase orders and change orders to the Field Superintendent
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate
• Mail out all Notice of Commencements to suppliers upon request
• Establish and maintain communications with Vendors and Subcontractors
• Organize and complete all project paperwork filing
• Prepare various monthly reports
• What you will bring:
• 3 years of experience with providing support within the construction industry, specifically accounts payable support
• 3 years of experience with AIA contract documents, preferred
• Organizational skills to handle/process multiple projects/tasks
• Ability to work with tight deadlines

- Strong Microsoft Office skills

• Ability to follow instructions and complete assignments independently

- Strong customer service skills

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What we offer

• Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment
• 401(k) Savings Plan (4% employer match; 100% vested immediately)
• Company paid life insurance (1x base salary)
• Paid Time Off package with a carryover provision
• Training and career development opportunities
• Company Apparel Store allowance
• Who we are:

Davis Development is a privately owned luxury apartment developer and property management company with 25+ years in the industry and a best-in-class reputation. We have developed and managed multi-family properties throughout the country. Part of our success is attributed to empowering our teams to manage their properties as owner-operators, entrusting them with making the best decisions for their teams and residents. It is this approach that keeps our family culture and a results-driven attitude.

• At Davis Development, our management team is hands-on and in-house, running our communities every day. We make places people love to call home.
• Our culture is simple: work hard, have fun, and take care of the details. On-site teams think like owners and make decisions that matter.
• We show up every day to support our people and serve our residents better than anyone else.
• You will find a sense of pride, commitment, and determination that allows every team member the opportunity to have a meaningful impact. We hope you come grow with us!
• Davis Development is an equal opportunity employer and proud to support diversity in the workplace.
• No calls or emails from third party recruiters at this time please.