Procurement Admin

About Deluxe Holiday Homes

Deluxe Holiday Homes is a leading holiday-home and property-management company in Dubai, managing 700+ premium short-term rentals. The wider Deluxe Homes Group runs several licensed entities, a real-estate brokerage and joint ventures across the UAE and Armenia. We are professionalizing the finance function and need a hands-on Chief Accountant to own the books, tax and audit across the group.

Responsibilities

• Assist in researching and identifying potential suppliers that align with the company's needs and standards.
• Obtain and compare quotations from suppliers to ensure cost-effective purchases.
• Facilitate supplier onboarding processes, including due diligence checks and reference verifications.
• Maintain an up-to-date supplier database and track performance metrics.
• Process purchase requisitions from departments and convert them into official purchase orders.
• Ensure all purchase orders are approved according to the company's authorization matrix.
• Collaborate with suppliers to confirm order details, delivery dates, and costs.
• Track outstanding orders and follow up with suppliers to expedite deliveries when necessary.
• Organize, file, and maintain all procurement-related documents for easy retrieval and compliance purposes.
• Ensure that all procurement activities adhere to company and industry-specific regulations.
• Regularly update and maintain the procurement manual and related SOPs (Standard Operating Procedures).
• Assist in monitoring inventory levels and identify purchasing needs.
• Collaborate with the inventory team to forecast future supply needs.
• Coordinate with the logistics team to facilitate incoming shipments and storage.
• Liaise with various internal departments to determine their product and service needs.
• Maintain open lines of communication with suppliers to ensure timely delivery and resolve any arising issues.
• Assist in preparing regular procurement reports, detailing purchase activities, savings, and supplier performance.
• Contribute to the continuous improvement of procurement processes.
• Handle any returns, exchanges, or disputes with suppliers in a timely and professional manner.
• Attend trade shows or supplier meetings as needed.