Assistant Director/Senior Assistant Director, Gift Stewardship and Reporting, Stewardship

About this role

The University Advancement Office (UAO) supports NTU’s giving mission by fostering meaningful relationships and strategic partnerships with philanthropists, alumni, business community partners, and corporations that result in goodwill and philanthropy towards education and research that underpin a shared sustainable future.

Reporting to the Deputy Director, Stewardship, this role leads the Gift Stewardship and Reporting function for major donors at NTU. This is a strategic and highly cross-functional role that combines financial oversight, fund governance, data analysis, executive reporting, process improvement and stakeholder management.

This role is primarily responsible for developing and executing comprehensive fund stewardship procedures. The successful candidate will work across multiple levels of the University, partnering with senior leadership, finance teams, faculties, administrators and other professional units. The position ensures effective donor fund utilisation by aligning donor contributions with institutional needs, while maintaining adherence to donor intentions and organisational priorities.

Prior experience in university advancement or philanthropy is advantageous but not essential.

Key responsibilities include

• Monitoring of Donor Fund Utilisation: Work with faculties to ensure donor funds are allocated and administered according to donor intentions and organisational priorities. Monitor the effectiveness of fund utilisation and provide transparent reporting on fund impacts. Develop, implement and improve upon processes to aid the accurate monitoring of these funds.
• Analysis and Optimisation of Fund Utilisation: Analyse utilisation across all donated funds and identify opportunities for greater impact. Work with diverse teams to turn that analysis into recommendations and practical actions.
• Impact Reporting: Supervise the preparation and delivery of detailed impact reports for major donors. Ensure reports accurately reflect the outcomes and achievements resulting from their contributions, and maintain high standards of reporting accuracy and integrity.
• Data Management and Analysis: Ensure the accuracy and confidentiality of donor records within the CRM system. Track and analyse utilisation and donor reporting data to inform strategic decisions and maintain compliance with reporting standards.
• Faculty Engagement: Collaborate with faculty members to ensure that donor funds are utilised effectively. Align donor contributions with faculty needs and projects and facilitate communication between faculty and donors to demonstrate the impact of their support.
• Strategic Alignment: Work closely with leadership to align stewardship initiatives with NTU’s strategic goals. Contribute to long-term planning and goal-setting to support the university’s growth and success.

Requirements

• A good university Degree, with a strong numerical and analytical foundation, preferably Master’s Degree in Engineering, Finance, Economics, or Accountancy fields.
• Minimum of 10 - 12 years’ progressive experience, in areas such as financial management, fund or portfolio oversight, management reporting, governance and controls, business operations, data analytics, risk management, programme management or stakeholder engagement.
• Demonstrated success in achieving strategic outcomes in a large and complex environment.
• Strong analytical and problem-solving skills, with the ability to think strategically and critically.
• Proficiency in numerical analysis to derive insights that can improve strategies, policies and processes is essential.
• Excellent written and verbal communication skills, with a track record of engaging stakeholders across all levels.
• Excellent ability to innovate and deal with ambiguity and organisational sensitivity with tact and diplomacy; to be opportunistic, responsive, resourceful, and resilient.
• A clear understanding and awareness of ethical considerations pertaining to advancement work, as well as an understanding and appreciation of cultural and intercultural sensitivities.
• We regret to inform that only shortlisted candidates will be notified.
• Hiring Institution: NTU