Technical skills
Data analysisTechnical writing
Methods
Agile
Role signals
SalesFinanceLegalHR
What You'll Do
- Sales & Marketing support
- Track leads and opportunities, keep the sales pipeline updated, and ensure timely follow-up.
- Support marketing activity, including coordinating campaigns and content, maintaining a content and publishing calendar, and liaising with vendors or agencies as needed.
- Prepare client-facing materials such as proposals, presentations, and follow-up communications.
- Assist with basic market and competitor research to support commercial decisions.
- Executive support
- Work closely with the Managing Partner to capture tasks and requests as they come up — written, verbal, Arabic or English — and turn them into clear, trackable action items.
- Maintain a running log of decisions awaiting the Managing Partner's input, organized so he can review and decide efficiently.
- Prepare concise briefing notes for decisions: what's needed, the context, the options, and a recommendation.
- Follow up and confirm that things are actually completed, rather than assuming they are.
- Task and meeting systems
- Maintain a live task board tracking work in progress, backlog, on hold, and completed items.
- Take structured minutes for meetings: decisions made, action items with owners and deadlines, open questions, and follow-ups — and make sure the tracker is updated before a meeting is considered closed.
- Produce regular status reports (daily task log, weekly summary) for the Managing Partner.
- Record status based on confirmed facts only — never guess or assume.
- Knowledge management
- Organize meeting notes, company documentation, and standard operating procedures into a well-structured, easy-to-search internal knowledge base.
- Keep a log of open questions that only internal stakeholders can answer, and flag the important ones proactively.
- Help maintain HR and operations policy documentation.
- Digital tools and AI adoption
- Support the rollout and day-to-day administration of the company's AI tools (seat management, usage tracking, helping colleagues get started).
- Help maintain simple automations and workflows that remove repetitive manual work — using tools like Microsoft Power Automate and no-code workflow platforms.
- Keep internal guides and documentation for these tools up to date.
- Research and vendor coordination
- Carry out basic research tasks (market information, vendor options) using a structured, source-verified approach, and summarize findings clearly with a recommendation.
- Support vendor comparisons: gathering quotes, checking claims, and helping put together a simple comparison summary.
- General operations support
- Assist with day-to-day administrative and operational projects across the group's entities as needed.
- Help coordinate with other departments (HR, Finance, Legal, IT) on routine administrative matters.
- Provide backup coverage for colleagues during leave.
- Occasional support with the Managing Partner's personal administrative matters (e.g., renewals, appointments, supplier coordination).
- What We're Looking For
- 2+ years of professional experience, with a background in sales and/or marketing (agency, corporate, or client-facing environment).
- Experience in a startup environment is a plus.
- A relevant bachelor's degree.
- A fast learner, comfortable moving between different types of work and picking up new tools and tasks quickly.
- Strong organizational skills and close attention to detail.
- Excellent written and spoken English and Arabic.
- Comfortable learning new software and digital tools quickly; genuine interest in AI tools is a plus.
- Discretion and good judgment when handling confidential information.
- A proactive mindset, following through on tasks to completion rather than requiring repeated follow-up.
- Strong writing skills, with the ability to summarize information clearly and simply.
- Tools You'll Work With
- Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Power Automate), Excel, Word, Zoho One, and AI tools including Claude — full training provided.
- If you would like to know more
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