Secretaries

About this role

The International University of Science & Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new Campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in three Colleges; namely: College of Engineering, College of Business Administration, and College of Arts.

In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs. The IUK is looking for dynamic full-time faculty members who are passionate about teaching and contributing to the development of a vibrant and successful learning environment for students.

Position Summary:

The Secretary provides clerical and administrative support to ensure the smooth and efficient operation of the office. The role involves coordinating schedules, managing correspondence and documentation, maintaining records, and assisting colleagues and management with day-to-day administrative tasks. The Secretary also serves as a point of contact for internal and external stakeholders, being an integral part of the university's operations.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of internal and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Undertake occasional receptionist duties
• Other duties as assigned.
• Education
• Minimum high school diploma
• Professional certificates are an asset
• Experience
• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques

Technical Skills

• Microsoft Office
• Project Management

Behavioral Skills

- Excellent written and verbal communication skills

• High degree of multi-tasking and time management capability