Recruitment Specialist

About this role

Position Title: Recruitment Specialist

Department: People & Culture

Location: IBSUniversity, 11 Mile Campus

Reports To: Recruitment Manager

Employment Type: Full-Time

Position Overview

The Recruitment Specialist is responsible for managing and executing the end-to-end recruitment

process to attract, select, and onboard top talent for IBSUniversity. This role requires building strong

relationships with hiring managers, developing innovative sourcing strategies, and ensuring a positive

candidate experience to support the university's strategic goals. The officer also manages labor and

immigration processes for expatriates and their dependents.

Key Responsibilities

• Recruitment Planning and Strategy
• o Collaborate with department heads to understand current and future workforce
• requirements.
• o Develop job descriptions and specifications in consultation with hiring managers.
• o Create and implement recruitment plans to attract a diverse pool of qualified
• candidates.
• o Stay updated on market trends to adjust strategies for hard-to-fill or critical roles.
• Sourcing and Advertising
• o Develop and execute creative sourcing strategies to identify potential candidates
• through online job boards, social media platforms, recruitment agencies, and
• employee referrals.
• o Design and post engaging job advertisements to attract quality candidates.
• o Build and maintain a talent pipeline for current and future hiring needs.
• Screening and Selection
• o Review applications and shortlist candidates based on qualifications, experience, and
• role requirements.
• o Conduct initial phone screenings to assess candidate suitability.
• o Schedule, coordinate, and participate in interviews with hiring managers and panel
• members.
• o Administer pre-employment assessments and conduct reference and background
• checks.
• Offer Management and Onboarding
• o Prepare and negotiate employment offers in alignment with organizational policies.
• o Coordinate the onboarding process for new hires, ensuring all documentation and
• orientation requirements are met.
• o Liaise with payroll and other departments to ensure a seamless transition for new
• employees.
• Candidate Experience
• o Ensure timely communication with candidates throughout the recruitment process.
• o Provide constructive feedback to unsuccessful candidates when requested.
• o Promote IBS University as an employer of choice by delivering a positive candidate
• experience.
• Reporting and Metrics
• o Maintain accurate and up-to-date recruitment records.
• o Generate reports on recruitment metrics, including time-to-hire, cost-per-hire, and
• candidate satisfaction.
• o Evaluate the effectiveness of recruitment efforts and recommend improvements.
• Compliance
• o Ensure recruitment practices comply with employment laws and university policies.
• o Maintain confidentiality of sensitive candidate and organizational information.
• Labor and Immigration Processes
• o Manage expatriate recruitment, including coordination of work permits and visas for
• new hires, their dependents, and existing expatriate staff and their dependents.
• o Handle renewals of work permits and visas for expatriate staff and dependents in a
• timely manner.
• o Fast-track work permits and visas through networks and other creative solutions to
• minimize delays.
• o Liaise with government authorities and agencies to ensure compliance with labor
• and immigration regulations.

Key Qualifications and Skills

• Education/Qualification
• Bachelor’s degree/Diploma in Human Resources, Business Administration, or a related field.
• Experience
• Proven experience in end-to-end recruitment, preferably in higher education or a similar
• industry.
• Familiarity with labor and immigration processes for expatriates and their dependents is an
• advantage.
• Skills and Competencies
• Strong understanding of recruitment and selection processes.
• Excellent communication and interpersonal skills.
• Proficiency in sourcing candidates through various channels.
• Strong organizational and time management skills with the ability to handle multiple
• priorities.
• Attention to detail and problem-solving ability.
• Ability to build strong relationships with internal and external stakeholders.
• Key Performance Indicators (KPIs)
• Time-to-hire for each position.
• Cost-per-hire relative to budget.
• Quality of hires based on performance and retention metrics.
• Candidate satisfaction scores from surveys or feedback.
• Recruitment process adherence to policies and timelines.
• Timely and efficient processing of work permits and visas.
• Working Conditions
• Full-time role based at IBSUniversity, with occasional travel for recruitment fairs and events.
• Ability to work extended hours during peak recruitment periods.