Data Coordinator - Full Time - Wolf River

About this role

Job Title: Data Coordinator

About Us

At West Cancer Center, we are dedicated to providing compassionate, patient-centered care while advancing groundbreaking research. Our team fosters collaboration, innovation, and professional growth, ensuring that every role contributes to making a difference in patients’ lives. Join us in our mission to provide comprehensive support to those navigating the challenges of cancer treatment.

Position Overview

The Data Coordinator (DC) plays a key role in managing clinical trial data by working closely with Sponsors/CROs, investigators, research coordinators, and other internal departments. This position is responsible for accurate and timely completion of case report forms (CRFs), resolution of data queries, and collaboration during monitoring visits. This role requires a high level of professionalism, strong attention to detail, and adherence to confidentiality standards in all internal and external interactions.

Key Responsibilities

• Manage site data for all West Clinic study subjects
• Complete CRFs (electronic and paper) using scanned source documents or direct EMR access
• Generate and follow up on queries for missing information; contact sites every 7 days until resolved
• Schedule and oversee sponsor monitoring visits
• Review CRF entries for accuracy before monitoring visits
• Communicate with site personnel to resolve outstanding issues
• Meet with monitors during visits to complete CRF corrections
• Maintain subject screening/enrollment logs as directed
• Prepare for potential study audits
• Serve as liaison between coordinator, monitor, and regulatory affairs
• Attend investigator meetings and sponsor/CRO visits as needed
• Participate in internal and external meetings, including with project management and regulatory teams
• Develop timelines based on project priorities
• Promote professionalism and maintain confidentiality
• Collaborate with internal and external stakeholders
• Perform other duties as assigned

Qualifications

• Education & Experience
• Bachelor’s degree OR
• Three years of relevant experience in healthcare or clinical research OR
• Equivalent combination of education and experience
• Preferred: Medical terminology and health information management experience
• Skills & Abilities

- Strong verbal and written communication skills

• Excellent organizational and time management abilities
• Proficiency in Microsoft Word and Excel
• Ability to understand medical documentation (e.g., physician notes, pathology reports)
• Capacity to manage multiple projects simultaneously
• Strict adherence to confidentiality standards
• Positive customer service and teamwork orientation
• Self-motivated and detail-oriented
• Strong understanding of GCP/ICH guidelines and FDA regulations

- Analytical and problem-solving skills

• Comfortable with standard math operations and data interpretation
• Physically able to sit, stand, walk, and lift up to 25 lbs
• Willingness to travel as required
• Why West Cancer Center is a Great Place to Work
• Meaningful Impact: Play a direct role in supporting patients through one of the most challenging times of their lives.
• Collaborative Culture: Work alongside a multidisciplinary team of dedicated professionals committed to improving cancer care.
• Professional Development: Benefit from ongoing training, educational resources, and growth opportunities.
• Mission-Driven Environment: Be part of an organization guided by compassion, integrity, and innovation.
• Comprehensive benefits package. No nights, weekends, or holidays.
• Join Us

Take the next step in your career and become part of a team that is making a real difference. If you’re passionate about data quality, clinical research, and supporting life-changing cancer care, apply now to join West Cancer Center as a Data Coordinator.