Bid Coordinator / Jr. Estimator

About this role

Position Summary

The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.

Primary Responsibilities

• Download and organize all bid documents into Dropbox and CRM.
• Maintain meticulous project records (project name, GC, owner, plan stage, etc.).
• Assist estimator in preparing scope outlines, RFIs and alternates.
• Format and produce polished proposal documents using company templates.
• Ensure pricing and scope data align between Excel proposal sheets and Word templates.
• Track bid due dates and ensure timely submissions.
• Send scope summaries to customers in advance when applicable.
• Manage bid follow-up reports and communicate with Outside Sales for updates.
• Maintain accurate CRM records for bid outcomes and project stages.
• Support estimating meetings and assist with administrative coordination between Sales and Estimating.

Qualifications

• HVAC or plumbing background preferred.
• Expert-level proficiency in Microsoft Excel and Word.
• Exceptional organizational and communication skills.
• Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.
• Comfortable in a deadline-driven, detail-oriented environment.
• Why Join Assist World?

100% Remote

$50 birthday bonus

$200 testimonial bonus

No Tracker. No Problem

Work Hours: Monday-Friday 8:00am – 5:00pm EST