Field Operations & Logistics Manager

About this role

Role Type: Full-Time | Reports to: Executive Director

This is a Seasonal Role.

Direct Reports:

• Drivers
• Weekend Backup Support
• Church  Volunteers
• Potentially College Intern or assistants
• Medical personnel (medication administration planning, training, and packing)

Role Summary

The Operations & Logistics Director is the architect of the Seeds Wilderness Way support system. This role bridges the gap between high-level strategic planning and the "nitty-gritty" of backcountry readiness. You are responsible for ensuring that every student, staff member, and vehicle is equipped, fueled, and safely coordinated to meet the mission of transformation in the wilderness.

• Daily Dispatch & Fleet Coordination
• Strategic Synchronization: Perform daily log reviews (post-4:30 PM or pre-8:00 AM) to assess field needs and remotely assign roles, routes, and vehicles by 8:00 AM.
• Fleet & Resource Management: Supervise a team of up to 8 drivers. Ensure 4x4 vehicles and ATVs are maintained, inspected, and fueled for water drops and backcountry transport.
• Technical Standards: Maintain mastery of UTM coordinates and backcountry communication tools (InReach/Satellite/Radio)
• Supply Chain & Warehouse Integrity
• Inventory Oversight: Direct the drivers or interns in the management of food systems, gear organization, and bulk buying.
• Including responsibility for the actual ordering of gear and supplies to optimize operations.
• Includes breaking down bulk food to daily/individual portions
• Conduct full physical inventories twice per year
• Mission-Ready Packing: Lead the prep and "pack out" for all trips, ensuring medications, gear, and nutritional menus (developed with the nutritionist) are sorted and ready for Monday or Thursday restock days.
• This included restocking and organization of medical kits or med- blister packs.
• Infrastructure Maintenance: Oversee the gear repair and laundry system(clean laundry into the field, dirty laundry from field to front country), ensuring all equipment is cleaned, functional, and stored with high organization.
• Personnel Discipleship & Community Engagement
• Mentorship & Leadership: Conduct twice-weekly 1-on-1 discipleship sessions with Interns and attend weekly L-10 meetings to solve operational hurdles.
• Volunteer Vision: Provide "vision and tasking" for the volunteer management, integrating their contributions (baking, prayer, encouraging notes) into the weekly logistics flow.
• Spiritual Formation: Occasionally lead staff devotions while fostering a biblical approach to conflict and team health.  Disciple staff with spiritual maturity, love, and leadership.
• Risk Management & Emergency Readiness
• Incident Command: Serve as the primary emergency contact for Weekend Backup staff, and lead responder for field emergencies. Maintain readiness to implement ICS (Incident Command System) protocols for "Red Light" situations.
• Safety Compliance: Ensure all operations meet state requirements regarding, equipment, and safety (and nutrition).
• Environmental Oversight: Monitor extreme weather conditions and provide contingency logistics/backup options for field teams to mitigate environmental threats.

Key Performance Indicators (KPIs)

• Logistics Readiness:
• intakes/graduations- All restocks, meds, and gear packed and staged one week out.
• Weekly restock days- packed and ready by 9am on Monday and Thursdays.
• Efficiency Metrics: Fuel-per-week/Fuel-per-student tracking and maintaining operations within the allocated annual budget.
• System Fluidity: Zero delays in daily logistics, field equipment emergencies, or water drops, or radio comms.