About this role
Particle is a fast-growing international men’s grooming brand based in Tel Aviv.
We are looking for a highly organized, proactive, and service-oriented Office Manager to take ownership of the day-to-day operations of our Tel Aviv office and help create a smooth, welcoming, and well-organized work environment for our team.
This is an on-site position, 5 days a week, at our Tel Aviv office.
Responsibilities
- Manage the day-to-day operations and ongoing maintenance of the office.
- Coordinate and oversee cleaning services and ensure the office is clean, organized, and well maintained.
- Handle office maintenance issues and coordinate with relevant suppliers and service providers when needed.
- Manage ongoing office purchases and orders, including kitchen supplies, groceries, office supplies, and other equipment.
- Prepare workstations for new employees, ensuring desks and required equipment are ready for their first day.
- Manage and maintain office equipment, including computers, monitors, accessories, and other IT equipment, and coordinate repairs or replacements when needed.
- Plan and coordinate employee welfare activities, celebrations, company events, and office initiatives.
- Serve as the main point of contact for employees regarding day-to-day office needs and requests.
- Work with external vendors and suppliers, including coordinating services, orders, and deliveries.
- Support additional administrative and operational tasks as needed.
- Support the company's founders with various personal assistant and administrative tasks as needed.
Requirements
- Previous experience in office management, administration, operations, or a similar role – required.
- Good English skills, both written and spoken – required.
- Strong organizational skills and attention to detail.
- Excellent interpersonal and service-oriented approach.
- Ability to manage multiple tasks and priorities independently.
- Proactive, hands-on approach and strong problem-solving skills.
- Comfortable working with suppliers, service providers, and employees across the company.